Head of Administrative and Corporate Travel Department

Description

Position imported from external system

Responsibilities

1. Administrative Services

– Organize and supervise the work of the Secretariat and Reception teams;
– Ensure execution of administrative support tasks, document flow, and guest reception;
– Manage employee onboarding, training, and continuous development within the department;
– Set, track, and report on KPIs and SLAs; provide performance reviews and feedback;
– Oversee internal and external communication processes related to administrative services;
– Ensure adherence to corporate communication standards, etiquette, and GDPR requirements;
– Maintain high-quality service for visitors, guests, and internal stakeholders;
– Coordinate cross-functional activities with HR, Legal, Finance, IT, and Travel departments;
– Identify areas for improvement, drive process optimization and digitalization initiatives;
– Support organization of internal events, employee engagement initiatives, and corporate gatherings.

1. Business Travel Management

– Full operational management of the company’s travel, transportation, and mobility services;
– Ownership of travel and mobility budget, including safety and compliance-related costs;
–Implementation and control of corporate travel, transportation, and fleet safety standards according to EU legislation;
– Continuous improvement of internal processes, ensuring alignment with EU and local Health & Safety requirements;
– Management of duty of care responsibilities for all employees on business trips, including risk prevention, emergency handling, and post-trip follow-up.

1. Health & Safety Management

– Full ownership and accountability for the company’s Health & Safety (H&S) management framework;
– Ensure that occupational health, employee safety, and compliance with applicable local, EU, and international H&S regulations are consistently embedded into all relevant company processes and operations;
– Act as the primary owner of the Health & Safety function, driving company-wide initiatives, policies, and controls to maintain a safe, healthy, and secure working environment;
– Lead the implementation of risk prevention measures, incident management, and safety awareness programs, ensuring company-wide alignment with ISO 45001, GRI 403, and EU Health & Safety best practices;
– Ensure that Health & Safety practices are fully integrated with corporate governance, sustainability (ESG Social pillar), and enterprise risk management frameworks.

Requirements

1. Experience & Background:

– 5+ years of experience in administrative services, corporate travel, or H&S management, including at least 2 years in a team lead role;
– Proven track record in managing reception/secretariat teams, travel coordination, and internal service operations;
– Experience working in an international environment with cross-functional collaboration.

1. Skills & Knowledge:

– Strong knowledge of EU travel regulations, duty of care principles, and H&S standards (e.g. ISO 45001, GRI 403);
– Hands-on experience with travel booking tools and vendor management;
– Solid understanding of GDPR and corporate communication protocols;
– Confident in setting KPIs/SLAs, performance monitoring, and reporting;
– Fluent English (B2+/C1); Polish or other European languages are a plus;
– Proficiency in MS Office and administrative platforms.

1. Soft Skills:

– Highly organized, service-oriented, and solution-driven;
– Strong leadership, coaching, and communication abilities;
– Comfortable working under pressure and managing multiple priorities.

Conditions

1. Work in the modern office in the center of Limassol with Team of open-mind people;
2. VISA sponsorship for employee and family members;
3. The Company cover 30% of annual cost of Healthy Plan, which employee will decide to set up with any Insurance Company;
4. 21 working days of paid vacation;
5. 12 additional days off per year at the expense of the Сompany;
6. The Employee is annually entitled to days sick leave with pay;
7. Team building, corporate events, football and volleyball clubs, sports events and challenges;
8. Competitive salary package including annual bonus;
9. In honor of the birthday, wedding and birth of a child, the employee receives a gift from the Company.

Manager

Anna Konstantinova

Department

Administrative & Office Management Department

Company: Freedom24

Website: https://freedomfinance.eu/

About: We offer our EU clients a comprehensive solution for successful investments, including direct access to major stock exchanges, expert securities analytics, and dedicated client support. Freedom24 provides both domestic and international clients with access to American and other global stock exchanges, alongside a wide array of financial market services tailored …

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